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Privacy Policy

Orion Translations, a brand registered by Mark-Philip van der Poel, informs you of its Privacy Policy regarding the processing and protection of personal data collected from users while browsing https://oriontranslations.com.

In this regard, Orion Translations complies with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR) and Organic Law 3/2018 of 5 December on Data Protection and guarantee of digital rights (LOPDGDD).

The use of the website implies acceptance of this Privacy Policy as well as the conditions included in the Legal Notice.

Identity of the controller

Principles applied in the processing of data

In processing your personal data, the Controller applies the following principles:

Gathering of personal data

To browse https://oriontranslations.com it is not necessary to provide any personal data.

You provide personal data when you contact us through a contact or quote form, or by sending an email. This may include your name, email address, phone number, company name, and any documents or message content you choose to submit.

This website does not use tracking or analytics cookies to collect personal data about your browsing behavior. See our Cookies Policy for full detail.

Purpose of the processing of personal data

When you contact the Controller through a form or by email, the data you provide (which may include name, email address, phone number, company name, and the content of your message or files) is used solely to respond to your enquiry, prepare a quote, or deliver the service you requested.

This data is not used for any other purpose, is not sold, and is not shared with third parties except where necessary to deliver the requested service (for example, a freelance linguist assigned to your project, under confidentiality obligations) or where required by law.

Rights

The Controller informs you of your right to:

The exercise of these rights is personal and must be exercised directly by the interested party, by contacting the Controller at [email protected], along with sufficient identification to verify your identity.

You have the right to lodge a complaint with the supervisory authority, the Spanish Data Protection Agency (Agencia Española de Protección de Datos, AEPD), if you believe the processing of your personal data infringes the Regulation.

The legal basis for processing the data you provide through a contact or quote form is your consent, given by submitting the form, and, where a service is subsequently agreed, the performance of that contract.

Categories of personal data

The categories of personal data processed by the Controller are limited to identification and contact data (name, email, phone number, company name) and any content you choose to submit (message text, documents, or files) for the purpose of preparing a quote or delivering a service. No special categories of data (Article 9 GDPR) are knowingly requested or processed.

Retention of personal data

Enquiry and quote-request data is kept for as long as necessary to respond to your enquiry and, if a project goes ahead, for the duration of the resulting business relationship plus the period required by applicable Spanish tax and commercial record-keeping obligations (generally up to 6 years for accounting and invoicing records). Data relating to enquiries that do not result in a project is deleted or anonymized once it is no longer needed to answer the enquiry.

Personal data security

The Controller takes reasonable technical and organizational precautions, in line with industry practice, to prevent the loss, misuse, unauthorized access, disclosure, alteration, or destruction of your personal data. The website is hosted on Cloudflare’s infrastructure, which provides transport encryption (HTTPS) and standard platform-level security safeguards for data in transit.

Your data is not disclosed to third parties except where a legal obligation applies, or where delivering the service you requested requires it (for example, sharing project files with the specific linguist or reviewer assigned to your job, always under confidentiality obligations equivalent to this policy).

Pages on this website may link to other websites. This Privacy Policy applies only to https://oriontranslations.com; the Controller is not responsible for the privacy practices of third-party websites reached via outbound links.

Accuracy of the personal data

You undertake to ensure that the data you provide is correct, complete, accurate, and kept up to date. As a user of the website, you are responsible for the accuracy of the data you submit.

You may withdraw your consent, or exercise your rights of access, rectification, deletion, or objection, at any time by emailing [email protected]. This does not affect the lawfulness of processing carried out before withdrawal, and does not extend to data the Controller is legally required to retain for administrative, tax, or legal purposes.

Changes to this Privacy Policy

The Controller may update this Privacy Policy to reflect changes in the service, in applicable legislation, or in industry practice. The current version, published on this page, is always the one in force.